When you work hard to attract clients, it’s essential to establish contact with them. It seems simple, but some organizations don’t offer an easy way to establish a connection, and prospects hit a dead end. To make sure that doesn’t happen, add more time to your calendar by allowing your clients to schedule themselves.

Calendar in notebook

By utilizing a schedule, neither you nor the client will have to bother with back and forth emails. You will offer them time slots on booking polls with availability that works for you, and from there, they can find the one that suits them best.

In this article, we will introduce you to ten tools that can help you.

1. Trafft


Trafft offers a range of basic and advanced features designed to streamline scheduling, gather essential business metrics, create high-converting booking websites, and optimize repetitive tasks, all while ensuring a seamless and efficient user experience. Trafft’s platform is designed to minimize errors, leaving no room for no-shows or double bookings. This reliability ensures that your schedule remains organized and efficient.

When it comes to advanced features, you’ll enjoy plenty of them, including multi-location scheduling, multi-language capabilities, recurring appointments, group bookings, easy rescheduling, appointment reminders and templates, and highly customizable booking forms with templates. These features enhance the functionality and flexibility of the platform.

What are other advanced features Trafft offers?

  • Powerful integrations with popular tools like MailChimp, Google Analytics, Stripe, PayPal, and Zapier. It also offers native integrations with Zoom and Google Meet for scheduling virtual meetings.
  • Trafft provides insightful business dashboards, allowing you to gather essential metrics that can inform your business and marketing efforts. These insights are valuable for making data-driven decisions.
  • Extras for extra boost in revenue
  • Customer notes to improve customer experience
  • Integrated payment processing ensures that you always get paid on time, whether it’s after the appointment or in advance. This feature is vital for financial management and reducing the risk of no-shows.
  • You can choose how to share your booking page, whether it’s through a booking QR code, an embeddable form on your website, or via a simple link.

Trafft’s extremely feature-rich, allowing you to run your business and grow your brand with ease. You won’t break the bank either, as Trafft’s plans are tailored to fit the needs and budgets of all service businesses. They also offer an unparalleled free plan with superior features that you can’t find anywhere else.

Pricing: Free for up to 5 members; paid plans start from $29 per month.


  • 5/5 on Capterra
  • 4.7 on G2
  • Excellent on TrustPilot
  • 5/5 on GetApp

Sign up for Trafft for free now and see why it’s the best appointment-scheduling software to help you supercharge your business growth!

Wondering if Trafft’s the right fit for your business? Let’s see who will benefit from Trafft the most:

  • Small businesses with up to 5 employees will get Trafft for free.
  • Gyms and personal trainers.
  • Teachers, educators, and everyone who schedules classes.
  • Coaches & consultants.
  • Dental clinics, therapists, and other medical professionals.
  • Barbershops and beauty salons will manage their business with ease.
  • Trafft is the perfect scheduling software for professional service providers.
  • Even automotive service providers, such as car detailers and mechanics love Trafft.
  • Professional cleaning companies love Trafft because it helps them focus on their work instead of administrative tasks.
  • Home-service businesses save hours on repetitive tasks by using Trafft.
  • Even government institutions use Trafft because scheduling with Trafft is a breeze.
  • And if you’re an agency owner or web designer, Trafft’s got a special white-label booking and scheduling software just for you!

2. Sprintful 


Sprintful is the easiest and yet comprehensive online scheduling solution which is used by freelancers to large teams. Give your clients your calendar link and watch the bookings significantly increase. Sprintful is mobile-optimized making it easy for clients to book, cancel, and reschedule from their mobile devices. Key Features

  • Easy and self service calendar scheduling for you and your entire team
  • Complete customization per your brand including logos and custom URL
  • Advanced team scheduling capabilities such as mutual booking availability, assign meetings to team members, and centralized reporting
  • Automatically generate meeting links through Zoom / Google Meet / Microsoft Team integration. Moreover, you can also set up offline meetings powered through maps and locations
  • Calendar embedding within your website for easy scheduling right from your website

3. ScheduleOnce


ScheduleOnce is scheduling software that helps you connect easily with customers.


  • Meeting scenarios

Hold the meeting in any form, whether it be a group session, one-on-one meeting, or choose to send personalized links to ensure the scheduling experience for the customer is non-stressful and enjoyable.

  • Meeting rules

Send confirmations and reminders, time manage when scheduling can be occurred, and set cancelation and rescheduling policies for customers.

  • Team assignments

Assing team properly so that the customer can connect with the right staff.

  • Branding and customization

Custom anything from theme styling and booking pages to the booking form and content localization.

  • Integrations and APIs

Third-party integrations are no issue since ScheduleOnce can integrate with websites, calendars, payments, workflow, and video conferencing.

  • Security and compliance

Your users and data are secured thanks to GDPR, HIPAA, and PCI Level 1 security protocols.

4. YouCanBook.me


If you want the customer to schedule themselves straight into the calendar and skip unnecessary back and forth emails, then YouCanBook.me is a tool for you.


  • Manage your availability

Set up a flexible schedule, control the duration of an appointment. Time zones are detected automatically, so you won’t have to research every area code for every number.

  • Customizable notifications

You can customize email and SMS reminders, how booking will appear in a calendar or set follow-up emails.

  • Manage team availability

Display all available team members on the booking page so that customers can choose with who they want to talk.

  • Manage your bookings

You have complete control over the booking form, where you can choose if you want to take one or multiple booking slots or if you’d like to cancel, reschedule and rebook.

  • Integrations

It can be integrated with Google and Microsoft Calendars, Zoom, Zapier, Gmail, and Stripe.

5. Calendly


Scheduling meetings outside of your company is made easy with Calendly. With this tool, you are in complete control of the scheduling process. Moreover, you can share the link with invitees, redirecting them to time slots that you have already created based on your availability.


  • You’re always in control of your availability
  • Scheduling is easy for you and the customer
  • Integration is not a problem, whether that be CMR, analytics, or payment integration
  • The calendar is always up to date, which means so is your availability
  • Set up email follow-up to be sent automatically after every appointment

6. Doodle


Doodle is a great scheduling tool that allows you to determine people’s availability, where people choose on a sharable poll at what time to meet.


  • No matter what calendar system they use, you can schedule on any platform
  • Simplified meeting system
  • Automatic identification of time zones
  • Manage scheduling from one spot
  • The bookable calendar will handle bookings for you
  • Doodle is secured with Cloudflare security and AWS Hosting

7. SimplyBook.me


This tool will help you manage your bookings. With SimplyBook.me, you will get more business without adding extra work.


  • Booking is easy where clients can book 24/7
  • You can attract more clients by making yourself visible on online platforms like Facebook, Instagram, and Google
  • Manage your everyday activity and your employees’ activities
  • Templates and customized designs
  • Available integration from WordPress and Site123 to API and Zapier

8. Book Like A Boss

Book Like A Boss

This tool allows you to book a client in minutes. There won’t be a need for back and forth emails once you start using Book Like A Boss.


  • This tool can sync with the calendars you already use, and you can connect as many as you want external calendars
  • This service is available in multiple languages
  • Your customer’s data is safe with GDPR Compliant
  • Set automatic reminders so there won’t be any no-shows or late show ups
  • Work great with mobile devices

9. Schedulista


Make sure to never miss an appointment with Schedulista. This tool will ease the online booking process for you and your customers.


  • Simple, easy to use, and available on mobile devices
  • This tool comes in multiple languages such as English, German, French, Portuguese, Norwegian, and Spanish
  • Make sure your client is reminded of the appointment by sending them reminder emails automatically
  • Organize a calendar in a way that suit you
  • The list of clients is integrated with MailChimp

10. 10to8


10to8 is UK based booking platform. This tool is created to make your online scheduling experience easier.


  • The booking system is easily integrable with any website
  • Get daily reports on how your organization performs
  • 10to8 system complies with GDPR, HIPAA, and CCPA to ensure your data’s safety
  • Organize your team’s schedule
  • Quick and easy booking for your clients
  • Set up automated booking reminders

11. vCita


Keeping up with clients and managing your business can be time-consuming. vCita will help you save time and interact better with your clients.


  • Store all your leads
  • Booking services are available 24/7
  • Flexible and safe online payments
  • Email and SMS marketing available
  • Set up automatic reminders

12. TimeTap


TimeTap will save you time with its unique online booking software. It allows you to focus more on perfecting your product and less on worrying about the clients.


  • Unlimited booking
  • Customizable booking forms
  • Accepts payments
  • Automated responses
  • Email and SMS notifications
  • Automatically detects time zones


All the tools above will help you with scheduling issues. As a result, you’ll have more time on your hands without losing any customers. Also, you can focus more on selling a product and growing your company.